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Data Protection Policy
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1. THE DATA PROTECTION ACT, 2001
This law regulates the processing of personal data whether held electronically
or in manual form. The Commerce Department is set to fully comply with the Data
Protection Principles as set out in this Act.
2.1 TRADE SERVICES DIRECTORATE:
2.1.1 Trading Licences:
2.1.1.1 Purpose/s for collecting data
The Commerce Department collects and processes information to carry out its
functions under the Trading Licences Act. All data is collected and processed in
accordance with the Data Protection Act 2001; the Trading Licences Regulations,
2002; and other legislation.
2.1.1.2 Recipients of data
Employees of this Department, who are assigned to carry out the functions of this
Department, access the details provided by you. The information you give us may
be disclosed to other Government Departments and/or Public Authorities, such as
Maltapost plc and Local Councils, in order to provide you with the service
requested and therefore these entities may have access to your data.
2.1.2 Import-Export Licences:
2.1.2.1 Purpose/s for collecting data
The Commerce Department collects and processes information to carry out its
functions under the Supplies and Services Act and the National Interest
(Enabling Powers) Act. All data is collected and processed in accordance with
the Data Protection Act 2001; the Importation Control Regulations, 2004; the
Exportation Control Regulations, 1948; the Dual-Use Items (Export Control)
Regulatons, 2004; the Military Equipment (Export Control) Regulations, 2001; and
other legislation.
2.1.2.2 Recipients of data
Employees of this Department, who are assigned to carry out the functions of this
Department, access the details provided by you. The information you give us may
be disclosed to other Government Departments and/or Public Authorities, such as
Agricultural Services Department, Fisheries Conservation and Control Department,
Food and Veterinary Regulation Department, Pollution Prevention and Control Unit (MEPA),
Nature Protection Unit (MEPA), Radiation Protection Board, National Authority
for the Prevention of Chemical Weapons, Police Weapons Office, Armed Forces of
Malta, Malta Resources Authority, Ministry of Foreign Affairs, National Museum
of Fine Arts and Minerals Directorate, in order to provide you with the service
requested and therefore these entities may have access to your data.
2.2 INDUSTRIAL PROPERTY REGISTRATIONS DIRECTORATE:
2.2.1 Trademarks:
2.2.1.1 Purpose/s for collecting data
The Commerce Department collects and processes information to carry out its
functions under the Trademarks Act. All data is collected and processed in
accordance with the Data Protection Act 2001; the Trademark Act 2000; the
Trademarks (Provisions and Fees) Rules, 2000; the Community Trademark
Regulations, 2003; and other legislation.
2.2.1.2 Recipients of data
Employees of this Department, who are assigned to carry out the functions of this
Department, access the details provided by you. The information you give us may
be disclosed to other Government Departments and/or Public Authorities, such as
Customs, Police, Federation of Industry, Chamber of Commerce amongst others, as
well as local and foreign individuals and companies and international and
regional organisations involved in intellectual property or wishing to obtain
information in the area of intellectual property, in order to provide you with
the service requested and therefore these entities may have access to your data.
2.2.2 Patents and Designs:
2.2.2.1 Purpose/s for collecting data
The Commerce Department collects and processes information to carry out its
functions under the Patents and Designs Act. All data is collected and processed
in accordance with the Data Protection Act 2001; the Patents and Designs Act
2000; the Patents Regulations, 2002; the Patents (Plant Protection Products)
Regulations, 2002; the Patents (Medicinal Products) Regulations, 2002; and other
legislation.
2.2.2.2 Recipients of data
Employees of this Department, who are assigned to carry out the functions of this
Department, access the details provided by you. The information you give us may
be disclosed to other Government Departments and/or Public Authorities, such as
such as Customs, Police, Malta Enterprise, Federation of Industry, Chamber of
Commerce amongst others, as well as local and foreign individuals and companies
and international and regional organisations involved in intellectual property
or wishing to obtain information in the area of intellectual property, in order
to provide you with the service requested and therefore these entities may have
access to your data. The information collected is published and may be viewed by
the public at large.
2.3 SMALL BUSINESSES AND CRAFTS DIRECTORATE:
2.3.1 Attendance Forms, Call Centre Sheets and SOLVIT complaint forms:
2.3.1.1 Purpose/s for collecting data
The Commerce Department collects and processes information to carry out its
functions. All data is collected and processed in accordance with the Data
Protection Act 2001 and other legislation.
2.3.1.2 Recipients of data
Employees of this Department, who are assigned to carry out the functions of this
Department, access the details provided by you. The information you give us may
be disclosed to other Government Departments and/or Public Authorities, as
required and as permitted by Maltese law.
3. YOUR RIGHTS:
You are entitled to know what information the Commerce Department holds and
processes about you and why; who has access to it; how it is kept up to date;
what the Department is doing to comply with its obligations under the Data
Protection Act, 2001.
The Data Protection Act, 2001 sets down a formal procedure for dealing with data
subject access requests, which the Commerce Department follows.
All data subjects have the right to access any personal information kept about
them by the Department, either on computer or in manual files. Requests for access
to personal information by data subjects must be made in writing and addressed
to the Data Controller, Commerce Department. Your identification details such as
ID number, name and surname and address have to be submitted with the request.
In case we encounter identification difficulties, you may be required to submit
a photocopy of an identification document such as the Identity Card, driving
licence or passport, which document will be returned after identification is
established.
The Commerce Department aims to comply as quickly as possible with requests for
access to personal information and will ensure that it is provided within a
reasonable time, unless there is good reason for delay. When a request for
access cannot be met within a reasonable time, the reason will be explained in
writing to the data subject making the request.
All data subjects have the right to request that their information be amended,
erased or not used in the event the data is incorrect.
4. DATA CONTROLLER:
The Data Controller may be contacted either at The Commerce Department, Lascaris,
Valletta, or at the following e-mail address: commerce@gov.mt
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